How to Develop Effective Security Awareness Training for Your Organization

In 2025, the average organization faces over 3.4 billion phishing emails daily. These attacks aren’t just growing in number; they’re becoming more sophisticated. Phishing remains one of the top methods for cybercriminals to gain access to sensitive data, making it important for companies to focus on security awareness training.

With employees on the front lines of cyber defense, the best way to safeguard your business is by empowering your staff with the knowledge and skills to spot, report, and neutralize cyber threats and create a security culture. However, building an effective security awareness training program requires more than just a few webinars. Let's explore the key steps to help your organization develop a security awareness training program that boosts cyber resilience.

Why security awareness training matters for everyone

Whether you're a CISO or head of IT, your priority is to protect your company's sensitive data and reduce risks from human error. Security awareness training is important to ensure that every employee, from entry-level workers to C-suite executives, understands their role in defending against threats and participate in cyber security awareness training. In fact, studies show that companies with robust training programs reduce security breaches caused by employee errors by up to 70%.

Cyber attacks don’t discriminate by job title. The more people within your organization who can spot phishing scams or protect their login credentials, the stronger your defense. Your training program should extend to all full-time employees, contractors, and even third-party vendors who can actively participate in information security awareness training programs.

This is especially true if you rely on third-party vendors for services. Poor third-party risk management can make your business vulnerable if external partners are not adequately trained in cyber security. For an effective program, security awareness training should include these external stakeholders, reducing risks to your supply chain.

What makes a great security awareness training program?

When you’re ready to develop a security awareness training program, it’s significant to focus on both content quality and relevant training techniques. Here’s how to ensure your program is both engaging and effective:

1. Tailor content to your audience’s needs

One of the most common mistakes organizations make is offering generic training to all employees. While some topics like password hygiene and email security are universal, different departments face specific security threats. For example, your accounting team may encounter phishing attempts disguised as fake invoices, while executives may be targeted through spear phishing.

Tailoring content to specific job roles ensures that training is relevant and practical. Studies also show that role-based training increases retention and engagement, which directly reduces cybersecurity risks.

2. Use a blend of personalized and pre-built platforms

While pre-built awareness training modules cover essential topics like password safety, phishing, and multi-factor authentication (MFA), these may not address the unique challenges your organization faces. Personalized campaigns take your company’s industry, country-specific regulations, and common threats into account.

If you’re in a heavily regulated industry, such as healthcare or finance, using personalized security training is significant to ensure your staff knows how to meet compliance standards. For organizations with more complex needs, a customized training program can address specific risks head-on, making your interactive training more effective in preventing breaches. What’s more, incorporating mentoring software can provide expert guidance and support, helping employees apply what they’ve learned and stay up to date with evolving compliance requirements.

4 Steps to building an effective security awareness program

Building a security awareness training program requires more than just good intentions; you need a strategic approach to make a lasting impact. Here are four tips to get it right.

1. Develop high-quality, engaging content

For your training to stick, it has to be engaging and relevant. Dry, monotonous content won’t resonate with your employees. Instead, opt for interactive modules, gamified lessons, and real-life case studies. When people can relate the training to their daily tasks, they’re more likely to retain and apply the knowledge.

Consider partnering with experts in both cybersecurity and adult learning to ensure your content not only educates but also keeps your employees' attention. Many successful organizations use video tutorials, quizzes, and simulated phishing attacks to reinforce key lessons.

2. Use real-world phishing simulations

A realistic phishing simulation is one of the best ways to assess and improve employee resilience. In these exercises, employees receive simulated phishing emails, and their responses are tracked. The data from these tests will help you identify employees or departments at higher risk of falling for phishing attacks.

Additionally, phishing simulations should be integrated into your regular training programs. Employees who interact with simulated phishing attacks improve their ability to detect real ones, decreasing the likelihood of falling victim to phishing threats.

3. Prioritize risk-based training

Every industry has unique cyber risks. Financial institutions may deal with fraud attempts, while government organizations could be vulnerable to espionage. Risk-based training focuses on these specific threats, teaching your employees how to respond to the risks they’re most likely to face.

For example, organizations that store large amounts of personal data may focus on data breach training, while those working with intellectual property will want to teach employees how to protect proprietary information.

4. Use continuous reinforcement techniques

Cybersecurity threats are always evolving, and so should your training program. One-off training sessions won’t cut it. Your team should be exposed to ongoing employee awareness campaigns, including updates on the latest phishing trends or new malware threats.

Continuous training, whether through webinars, phishing email templates, or quarterly reviews, keeps cybersecurity top of mind and ensures that employees stay sharp.

Collaborate on your security awareness plan

Implementing a security awareness training program isn’t a “set it and forget it” task. It’s about building a culture of security. That’s where collaborative defense comes in—partnering with your team to ensure they’re equipped with the latest knowledge and tools to protect your organization.

The key to minimizing human risk is to create an environment where everyone feels responsible for cybersecurity. Train your workforce to recognize social engineering, avoid callback phishing, and secure their devices to minimize exposure. Phishing isn’t the only concern—password security, MFA protection, and ransomware prevention should also be part of your ongoing security awareness training education.

Train your team to defend your company

In today's cyber landscape, training your users is one of the most impactful investments you can make. Train your users to boost security awareness by up to 92%, protect your organization, and reduce the risk of costly breaches.

Leverage Keepnet’s advanced phishing simulation tools, personalized campaigns, and cutting-edge awareness platforms to create a security training plan that works for you. Get a demo today.

Editor’s Note: This article was updated on October 24, 2025.