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Have Office 365 security and awareness training right

Maximize your Office 365 security and compliance by training employees to recognize and avoid threats. Engage your team with short, effective training that drives lasting behavioral change.

Have Office 365 security and awareness training right

Getting Office 365 security and awareness training right

In 2024, human error remains a leading factor in cybersecurity breaches, responsible for 68% of incidents, according to the Data Breach Investigations Report (DBIR). Even with Microsoft Office 365’s robust security features, no technology can completely protect against mistakes made by employees who aren’t aware of basic security practices.

Here’s a startling fact: after opening a phishing email, users typically click a malicious link in just 21 seconds and enter their data 28 seconds later. In less than a minute, a single mistake can lead to a breach, showing just how quickly human error can compromise security.

Many organizations have turned to Office 365 security and awareness training to tackle human error, only to experience underwhelming results. The problem often lies in the design of these programs— they’re too lengthy and boring, failing to engage employees the way effective training should.

Keepnet cyber security awareness training offers a more impactful solution: bite-sized, engaging Office 365 security training sessions that incorporate humor to capture attention, making learning enjoyable and far more effective. It’s designed to be effective and engaging, transforming employees from security risks into strong defenders against threats.

Keepnet solutions for Office 365 security and compliance training

Keepnet Office 365 security and awareness training is designed around three key principles that make it highly effective at turning employees into a key part of your frontline defense, rather than a security risk.

Engagement

No cyber awareness training works if it can't grab employees' attention. That's why Keepnet's awareness training uses humor as a core element. Research shows that humor is a powerful way to engage learners and help them retain information over the long term. To tap into this, Keepnet offers training videos written by top comedy writers and entertainment pros. Employees enjoy these sitcom-style modules—falling in love with the characters, laughing, and having fun while learning crucial security best practices.

Brevity

Employees won’t feel bogged down by Keepnet’s Office 365 security and compliance training. Each module is just 5 minutes long—enough to introduce key cybersecurity awareness training topics and emphasize essential security practices. Instead of sitting through hours of training that crams too much info into one session, employees can complete training during short breaks. This approach helps them focus on one security idea at a time, making it easier to absorb.

AI-Driven Training

Keepnet goes a step further by using AI-driven training content, personalized based on employees' incorrect behavior during phishing simulations and other training exercises. If an employee repeatedly makes the same mistakes, the AI adjusts the content to address these specific areas, ensuring that the training remains relevant and impactful. This tailored approach means employees don’t just go through the motions—they actively learn and improve.

Real Stories for Impact

Keepnet’s training also incorporates real-life cybersecurity incidents, so employees understand the real-world consequences of security breaches. Using case studies and true stories from the industry, employees learn how small mistakes can lead to major security disasters. This storytelling approach makes the lessons hit home and fosters a deeper understanding of human error's role in breaches.

Continuous

Keepnet’s Office 365 security and compliance training happens about once a month, so employees stay sharp throughout the year. This steady rhythm keeps security practices top of mind and allows the training to adapt to new threats and evolving best practices.

A broad range of cybersecurity awareness training topics

To track your employees' progress in Office 365 security and compliance training, Keepnet makes it easy to test your team both before and after each module. This helps establish a baseline of security awareness and shows how well employees absorb the material as they go. Using testing data and predictive modeling, Keepnet assigns a risk score for each employee, helping you identify your security champions as well as those who might be the weakest links in your defense.

With this clear view of the risk profile for everyone, from the C-suite to frontline employees, you can focus your Office 365 security and compliance training on the users who need it most. Regular monthly information security awareness training can be supplemented with extra sessions or even personalized coaching to drive better results and deeper behavioral change.

Interactive, relatable content that drives behavior change

Engaging employees is key to making any security training successful. If employees don’t connect with the content, they’ll either forget it or ignore it altogether. At Keepnet, we focus on creating interactive and relatable content that reflects real-world threats in the Office 365 environment.

Keepnet engages employees with AI-powered videos based on real-life cyberattack stories, offering key takeaways for practical learning. This, combined with gamified phishing simulations like vishing and smishing, helps employees practice identifying threats with immediate feedback.

Compared to other providers, Keepnet offers a variety of content, from real-world scenarios to interactive training, reducing phishing scores by up to 90%. This blend of storytelling and hands-on practice makes the training highly effective.

Bite-sized lessons that fit into busy workdays

Traditional training often overwhelms employees with too much information in long sessions. At Keepnet, we focus on short, targeted training modules that fit into busy workdays.

Each module lasts just 2 to 5 minutes, covering key topics like:

With 22 eLearning modules, 15 animations, 16 games, and more, the variety keeps learning engaging. By keeping lessons brief and focused, employees absorb information without feeling overwhelmed, allowing for consistent and effective learning.

Continuous training for continuous protection

With ever-evolving threats like AI-generated attacks, callback phishing, and quishing, continuous training is critical to keeping employees ready for new challenges. Keepnet ensures this by providing regular updates and new modules, so employees stay current with the latest security risks.

In addition to training, Keepnet’s Threat Intelligence offers extra protection. It helps businesses assess whether they’ve been impacted by a data breach, showing when breaches occurred, which employee data was compromised, and how many employees were involved. This real-time monitoring complements training by addressing both human error and data exposure risks.

By combining 2000+ training modules with personalized content and threat intelligence, Keepnet ensures your team stays prepared, minimizing security gaps from both employee mistakes and external data breaches.

Measurable results through employee risk scoring

Tracking the effectiveness of security training is important. At Keepnet, we offer the Phishing Risk Score Trend, allowing you to monitor your company’s phishing risk over time and compare it with industry benchmarks. This helps you make informed decisions and adjust security strategies proactively.

Our platform uses phishing simulations to assign risk scores to employees, pinpointing those who need extra support. This reduces phishing dwell time and enhances response rates, offering tailored insights to mitigate evolving threats like vishing, smishing, and MFA phishing.

With executive reports and continuous monitoring, Keepnet ensures your team remains vigilant and prepared against phishing risks before they escalate.

Why Keepnet’s Office 365 security training is the smart choice

At Keepnnet Human Risk Management Platform, we provide a comprehensive solution for Office 365 security and awareness training, tailored to fit the needs of modern organizations. Here’s why our approach stands out:

  • Expert-driven content: Our training programs are developed by experienced cybersecurity professionals, ensuring that the information is both accurate and actionable.
  • User-friendly management: Administrators can easily deploy and track training sessions through our intuitive dashboard, making it simple to customize the training experience for different departments or roles within your organization.
  • Real-time threat intelligence: Keepnet's tools, including phishing simulators, are continuously updated to reflect the latest attack methods, ensuring employees are always training against current threats like phishing, callback phishing, and quishing.

By using Keepnet’s range of security training tools, including phishing simulations and real-time threat updates, you can transform your employees into a powerful defense against the ever-changing cyber threat landscape.

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You'll learn how to:
tickAutomate behavior-based security training, trusted by over 2 million users, addressing real-world threats like phishing and vishing.
tickLeverage content from six providers, including eLearning modules, games, and animations, for comprehensive and engaging training.
tickUse advanced reporting tools to track employee progress and identify areas for improving awareness and response.

Frequently Asked Questions

What is security and compliance in Office 365?

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Microsoft Office 365 offers a variety of features to enhance security and ensure compliance with regulatory standards. It includes tools to improve data protection and track compliance measures. However, Microsoft's built-in tools don't account for the risk of human error—like a misplaced click that could enable a cyberattack or violate compliance. That’s where Keepnet's awareness training comes in, complementing Office 365’s features by addressing the human side of security and helping employees make smarter, safer decisions.

Does Office 365 have security features?

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Yes, Office 365 comes with a host of security tools, such as Secure Score, auto-logging, Cloud App Security integration, multi-factor authentication (MFA), and attack simulations. These features help safeguard your organization’s data. However, they can't stop an employee from making a mistake, like clicking a phishing link or mishandling sensitive information. To fill that gap, many companies turn to Keepnet’s security awareness training, which educates employees on avoiding risky behaviors that could compromise security.

Is Office 365 HIPAA compliant?

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Office 365 can be configured to support HIPAA compliance, but using it doesn't automatically guarantee compliance. Employees need to be trained on how to handle personal health information (PHI) properly within Office 365. That’s why Keepnet’s security awareness training includes HIPAA-specific modules to ensure your team knows how to meet regulatory requirements and avoid compliance issues.

How can I measure the effectiveness of Office 365 security and compliance training?

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With Keepnet’s Office 365 security and compliance training, you can test employees before and after each module to track progress. Testing helps establish a baseline of their current knowledge and measures how well they absorb key concepts. This data can also be used to assign a risk score, showing you which employees are security champions and who might need additional training to close knowledge gaps.

How often should Office 365 security and awareness training be conducted?

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To ensure employees stay sharp, Keepnet recommends monthly training sessions. This keeps security practices fresh and allows you to update training content based on evolving threats. Regular training, combined with short, engaging modules, reinforces good habits and builds a culture of security awareness.

What are the key topics covered in Office 365 security and compliance training?

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Training covers a broad range of cybersecurity topics, including phishing awareness, multi-factor authentication (MFA), password security, HIPAA compliance, and handling sensitive data in Office 365. The training is designed to target specific threats relevant to your organization and ensure compliance with industry regulations.

Can Office 365 security training help prevent phishing attacks?

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Yes, but technical solutions alone aren't enough. While Office 365 offers tools like phishing simulations and email filtering, Keepnet’s phishing awareness training focuses on educating employees to recognize and avoid phishing attempts. This combination of technical safeguards and employee awareness is crucial to reducing your organization’s risk.

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